We are looking for an Office Administrator to manage our front desk and to perform a variety of administrative and PA tasks.
As an Office Administrator, you will be the first point of contact for our site. Your duties include offering administrative support across the site. You will welcome guests and greet people who visit the business.
To be successful, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.
This is a full time role (Mon-Fri 8.30-16.30) although a degree of flexibility is required as we operate a 24/7 site and occasionally host visits outside of office hours.Main responsibilities
Receiving and sorting daily mail, parcels and deliveries
Greet and welcome guests as soon as they arrive at Reception
Car Park Management
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Maintain site security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Company car, pool car and fuel card management
Update calendars and schedule meetings
Coordination of meeting room bookings and catering requests
Arrange travel and accommodations
Manage expenses of Senior Leadership Team
Perform other duties such as filing, photocopying, and transcribing
Proven work experience as a Receptionist/Office Administrator
Proficiency in Microsoft Office
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organisational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
Greencore Group is a leading international manufacturer of convenience foods. Our ambition doesn’t stop at being the world’s largest sandwich producer, we’re looking for passionate, talented people who can help us to drive our future success. People who innovate, create, lead and inspire. We set the bar high, and expect that our people do too.