Trade and Standards Compliance Coordinator

Employer
PepsiCo.
Location
Leicester
Salary
Negotiable
Closing date
13 Jul 2022

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Contract Type
Permanent
Function
Supply Chain
Business Sector
Food Manufacturing
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Job Details



Import and Export compliance:
  • Capture and archive import / export information from freight forwarders and customs agents
    • Completeness check to ensure all that documentation is received for all orders entering and leaving the UK and Ireland
    • Relevant shipping documents related to goods such as bills of lading, invoice and customs entries held on file together so that they can be retrieved quickly if required.
    • Internal records used to confirm the customs status of goods
    • All key documentation (invoices, customs entries, bills of lading, and duty deferment summary statements ) related to import, storage, processing and re-export of products will be held on file for 7 years. Held in a logical manner that allows easy checking and simple access when required.
  • Match export info against invoices
    • Product identifiers (SKUs) to be used in conjunction with commodity codes to assist with monitoring
    • Use a combination of physical documents and IT records to monitor goods held within suspensive regimes.
    • Shipments can be tracked by purchase order number & the products on a PO number can be tracked by SKU
    • Access to specialist customs warehouse systems to track goods held under suspensive regimes
    • If errors or gaps are identified, the freight forwarder should be contacted to request amendment.
  • Ensure that the correct duties and rates have been applied for imports
    • A system of monitoring and checking to be used to ensure the accuracy of declarations
    • Use a periodic samples based checking procedure to check the accuracy of commercial invoices, import declarations and freight forwarder invoices
    • In particular key details such as commodity codes, values, customs procedure codes and tax calculations
    • Liaise with accounts payable, accounts receivable ,UK tax manager and global procurement to raise any discrepancies
    • Complete monthly sample checking activities to ensure accuracy of commercial invoices and other export documentation.
    • Support queries from HMRC and provide relevant documentation on a timely basis
  • Warehouses Processes
    • Ensure all warehouses are creating the required Export documentation and support any questions for all parties. Also, track and support and training requirements for the site teams
    • Be the escalation contact for all warehouse import and export processes (Inc. Heat Treated Pallets).
  • Products of Animal Origin (POAO)
    • Ensure all warehouses are creating the required POAO documentation and support any questions for all parties. Also, track and support and training requirements for the site teams
    • Be the UK escalation contact point for the POAO process.
  • Lanes Map
    • Ensure the lanes map for all import and export is completed accurately and communicated in a timely way to all sites. Be the UK escalation contact point for the process.



Global Control Standards (GCS) compliance:
  • Ensure the correct processes are followed to as per PepsiCo Sector Control Policy
  • Support the Risk Assessment, Process Narrative requirements through the year
  • Support the Inventory Stock Count processes for all assigned activities (Manufacturing, Warehousing etc.)
  • Set-up planning processes for End of Year Inventory Stock Counts
  • Provide cover Line Manager and tasks when not in the office
Pallet Management:
  • Ensure the correct processes are followed to as per PepsiCo Contracts with the Pallet Providers
  • Drive CI agenda for the pallet process and transportation agenda , link in with all key stakeholders internally and externally.
  • Ensure all financial processes are completed as required Monthly and Yearly.
  • Support the Inventory Stock Count processes for all assigned activities (Manufacturing, Warehousing etc.)
  • Provide cover Line Manager and tasks when not in the office as SME for the process

Inbound Delivery
  • Ensure the correct processes are followed to as per PepsiCo Contracts with the Pallet Providers
  • Drive CI agenda for the pallet process and transportation agenda , link in with all key stakeholders internally and externally.
  • Provide cover IBD Co-ordinator when not in the office as well as being the escalation contact for the business.




  • Strong collaboration, communication skills inspiring trust through various partners to achieve objective of role.
  • A process mindset with good organisation skills on short-term to long-term activities
  • Strong Excel skills as well as very good skills on all other main Microsoft Packages (Word/PowerPoint). Able to adapt or have very good working knowledge of the various PepsiCo/SAP systems
  • Strong Attention to detail and target driven
  • Ability to cut through issues, identify route cause, generate solutions to eliminate future occurrences


Differentiating competencies required:
  • Strong, confident self-starter, capable of working on various priorities at the same time and organizing own actions and workload without the structure of day-to-day routine tasks.
  • Capable of flexing through busy periods to support on other tasks when required.
  • Able to work with some direction from Manager, but happy to drive day-to-day without supervision.

Company

If you're ready to build a fantastic career with some of Britain's best-loved brands, bring your unique talents to our existing business and, together, there's no limit to how far we can go.

PepsiCo are currently the world leader in convenient snacks, foods and beverages. We employ over 5,000 people across many different locations in the UK. Many of our brands are firm favourites for the nation – Walkers Crisps is the UK’s favourite crisp brand, Tropicana is the UK’s number 1 juice brand and Quaker Oats is the UK’s favourite oats company

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